|Checkbox to check or uncheck documents or folders for bulk operation|
|Status||Anyone of the following icons can be displayed:
* The document has been indexed, i.e. it is possible to search within this document
The document has been added since your last visit
The document has been updated since your last visit
The document has a user comment
|doc_number||The specific number of the document.|
|title||The title of the document or the folder.|
|ver||The version of the document or the folder. The number before the dot indicates big changes whereas the number after the dot indicates small modifications.|
|file||The title of the document or the folder.|
|size||The title of the document or the folder.|
|postedby||The user who posted the file to the Owl Intranet System.|
|modified||The date and time of the last modification of the file.|
|held||Here you see, who is actually holding and modifying the file. If somebody holds a file you cannot update it unless he checks it out again.|
|Non Destructive Operations|
|Documents||View the document in your browser|
|Documents||View the document's log|
|Folders and Documents||Monitor actions done with this folder or document|
|Folder||Create a zip file of the folder's contenta and download it in the browser.|
|Documents||Download the document to the browser.|
|Documents||Create an email and include the document as an attachment.|
|Documents||Find related documents.|
|Documents||(Mulitmedia document) play the file.|
|Operations that add to file information|
|Folders or Document||Make a copy.|
|Document||Add a comment.|
|For a document||Add a comment.|
|Operations that change an existing file's information|
|Document or Folders||Modify its properties.|
|Folders||Add a link to this folder to another location.|
|Documents or Folder||Move it to another location.|
|Documents||Check the document out.
Note that document cannot already be checked out.
|Document||Check the document back in if checked out.|
|Document||Update the document with another copy (increments the version).|
|Operations that delete a file|
|Documents or Folders||Delete the document or folder.|
If activated these buttons let you do actions with multiple files at the same time.
|Button Name||Button Purpose|
|Bulk Download||For selected items - create a zip file and download in browser|
|Bulk Move||For selected items - move another folder.|
|Bulk E-Mail||For selected items - create a zip file and create an email with the zip file included as an attachment.|
|Bulk Delete||For selected items - delete the documents
Note: selected folders cannot be deleted.
|Bulk Checkout||For selected items - mark them as checked out.
Note that no other user can modify a file that is checked out by another user.